ABSTRACT
Result processing can be seen as a
continuous process of converting data (scores, grade points, credit units etc)
into a definite and meaningful information (statement of result, transcripts
etc). These results are used to check the performance of each student in
various courses. These results when processed manually leads to many problems such
as error during computation, insecurity of results, untidy results after
changes must have been effected and work load on the exam officer(s) etc.
However, designing and implementing, as well as the computerization of result
processing and transcript generation system will reduce these problems to the
barest minimum. Providing password can do this, which grants access to only
authorized user(s). Corrections or changes are effected without making the work
untidy. Also stress on exam officer(s) is or are reduced. The design and
implementation will be developed using the structured system analysis and
design methodology (SSADM). The new system was designed using Visual Basic and
MS Access. This language was chosen because of its easy syntax and features for
developing web applications.
CHAPTER ONE
1.1 INTRODUCTION
Over the years
several efforts has been made to alleviate the burden of result processing and
transcript generation on the desk officers who are in charge of the departments that made up the Federal College
of Agriculture Ishiagu at the Exams and Records.
Adigwe P.K and Okoye P.V.C
(1998) data processing is defined as the entire process of converging or
manipulating data into definite and meaningful data information. The
information obtained at the end of the process is the result. Therefore result
processing can be seen as a continuous process of converting data (which can be
scores, grade points, credit units etc) into definite and meaningful
information which can be either be statement of result or transcripts. The end
point of data processing activity by the administrative unit is the product of
basic documents and information (statement of result or transcript) from basic
data which can be (which can be scores, grade points, credit units etc) for
managements’ use. In Federal College of Agriculture Ishiagu the result produced
informs the management about the performance of each student in their various
courses. These results contained are used to check the students’ level of
understanding in the entire subject taught. In the course of research an
intensive investigation was carried out on how all the departments in Federal
College performs its result computation, processing and transcript. From my
findings it appears that current method adopted needs improvement. Introduction
of computer into the system will do much required magic in result processing.
Structured system analysis and design methodology will be applied in other to
arrive to the development of the new system thereby introducing the use of
Visual Basic.net for the software development
1.2 BACKGROUND OF THE STUDY
The Federal College of Agriculture Ishiagu (Populary known
as “FCA Ishiagu”) is based in Ishiagu, Ivo local Government Area of Ebonyi
State, Nigeria. The college was established in Umudike in 1995 by the
government of Eastern Nigeria, was amalgamated with agricultural research
station, Umudike in 1964 and was taken over by the East central state
government took over the government as part of federal agricultural research
and training station (FARTS), and in 1976, the school became the training wing
of the National Root Crop Research Institute Umudike. Etc.
In 19 July 1993, the college was relocated through a
ministerial order to Ishiagu following the establishment of a federal
University on its campus in 1992. The college moved to its permanent site in
October 1995 as the Federal College of Agriculture Ishiagu.
1.3 OBJECTIVE OF THE STUDY
The primary objective is
to computerize, design and implement software which will take care of result
processing and transcript generation for all departments in FCAI. Also only
authorized desk officers are permitted to have access to the result of
students. This can be achieved by introducing a password.
1.4 SIGNIFICANCE OF THE STUDY
Research carried
out in the College which constitute the all the department in the college shows
that results are still being processed manually as well as transcript
generation. This leads to various problems which include,
a) Insecurity of results.
b) Duplication of results.
c) Loss of results when files
are been carried from one table to the other.
d) Wrong calculations during
computation.
e) Omission of results.
This project
will achieve the following:
i)
Increase in deficiency
ii)
Easy detection and correction of errors.
iii)
Reduce pressure of work on examination officers.
iv)
Makes computation less labor intensive.
Hence, the
need for the design of software and the implementation in the processing of
results and generation of transcripts for the five departments of the School of
Engineering Technology cannot be over emphasized.
1.5 SCOPE OF THE STUDY
This project
work covers the registration of courses and computation of students examination
score in order to process their results and also generate their transcripts.
1.6 LIMITATION OF STUDY
This project
work is faced faced a problem that when processed manual leads to many problems
such as:
·
Error during computation
·
Insecurity of results
·
Untidy results
·
Omission of results
·
Loss of results when files are been carried from one table to
the other. Etc.
1.7 DEFINITION OF TERM
a) SOFTWARE: these are sets of
logically related instruction given to the computer
to perform specific tasks.
b) TRANSCRIPT: It is a paper that
outlines all the courses, course codes, grades
and grade points for each semester.
c) RESULT PROCESSING: refers to the final
result allocated to student unit environments within a course, including the
processing of results; the administration of different requests, changes and
other special consideration relating to the results process.
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