CHAPTER ONE
1.0
INTRODUCTION
Due to the increase of student seeking for admit ion
into the university today year by year many institution today has found it very
difficult in accessing and redirecting student on the process of examine all
there file through the manual way of
Record keeping, the mask turn up of Student’ file have increase which the
registry have find it very difficult . to locate and access each student file, Which
can take them up to twelve to twenty four hours to locate. A student file, that
is while today every higher learning Institution are changing from manual
method to electronic system of registration Into the institution. The online
student registration system, the system provide For student the option to
register courses without the adviser/registrar prior approval offered by the
colleges during their form selection by adding and dropping the non-relevant
information, However when the registration period is over all previously registered
class by the student will be viewable in the system database.
The web system offers
student the ability to Instant schedule changes without leaving home which
student can be able to register for any school of their choice via a web base
system. This form have really help to
ease the process of manual registration
of student into the school, the process is very easy and fast for the registrar
to Locate and observe any Student file
just for an clicking of A mouse that cannot take two seconds to locate the
student file. This new method of online student registration will really help
the institution in storing the students file and Likewise promoting the
information and records on A file via web base online system
1.1
BACKGROUND OF THE STUDY
Michael
okpara college of agriculture umudike Nown known as (Michael okpara university
of agriculture) was established in 1992. It was established as a specialize
university by federal Government of Nigeria Decree No 48 of November 1992. It
began formal activities in may 1993 with the appointment of the first council
and vice- chancellor professor placid c, Njoku on 27 may 1993 while other key
officials of the university were admitted into the institution during the 1993
/94 academic year with a student population of 82.
The
nickname “umudykes” or u’dykers refer to student allmni and sports teams of
Michael okpara university of agriculture.
The
vice chancellor is Prof, Ikenna onyido. The institution offer more than 100
programs, and grants more than 40 undergraduate degrees. Post Graduate degree
are offered (MSC and MBA) and Doctoral(phd) degree in over 15 department in 11
school and college. The university issues the following degree;
*
Bachelor of Agriculture (B.Agric)
*
Bachelor of science(B.sc)
*
Bachelor of Engineering(B.Eng)
*
Master of science(msc)
*
Master of business administration(mba)
*
Doctor of philosophy(phd)
The
degrees are offered across ten colleges and a graduate school within the
university all these possible degrees are been made possible through the web
base system of registration, that is while students and staff, currently in
MOUAU has 11.232 student 525 of whom are postgraduates pursuing different
degree and diplomas on full and part time basis.
The
total staff strength is 1.346. MOUAU is a gender sensitive institution with a
passion for community development. The design and implementation of data base
system has help and reduces the stress of student seeking for approval of there
registration
There
is increasingly population of student in the university and such more courses
are jet to be introduced. The project work tried to see how to design a web
based system for online student
registration such that even the entire nation ,the world can view and get to
know about the institution and it tremendous opportunities it can offer
generally.
The Administrative Structure of MOUAU
The
Registrar works under the vice-chancellor as the chief Administrative officer of the university and
provides secretarial services for the council, senate, congregation and convocation, the registrar handles all formal
university correspondence on appointment designators’ contracts supplies legal
and property matters and the Registry Department is divided into the following
division
·
Council and General
Administration which takes care of all matter as well as the day to day
administrative duties
·
The abolishment
Division deals with all staff (academic and non academic) matters including
welfare and pensions.
·
The academic Division
deals with Admission, Examinations and
record as well as other matters relating to the academic aspect of
student
·
The registry also
provide at various levels administrative support staff for services at the
colleges, the faculty and all other units of the university.
The bursary Department
The
bursary department headed by the bursary is responsible for all financial
matters of the university. The department carries out the following functions
1
Documentation and recording of
financial transactions of the university income and expectation
2
Collection of students fees
and payment of bursary and scholarship
awards.
3
Preparation of periodic
financial statements for management NUC and council
4
Preparation and payment
of staff salaries allowances pensions and gratuities. Its students account
section is located at the data pack area of the university the bursary also
maintains financial unit in all college/faculties of the university to facilitate
student’s financial matters via an electronically system.
Campus and its location
The
institution is located in the Agricultural training and research city of umudike
about 10kilometer from umuahia (capital of abia state) the major link road to
the university is the umuahia ikot ekpene federal road, a direct route to the
state capitals of abia akwa-ibom and cross river states being close to umuahia
the university is linked through a major North-south express road to most part
of the country. It commenced its activities on the premises of the formal
federal college of agriculture, umudike. And its situated in community of
umudike in the south Eastern zone of Nigeria. It lies between longitude 7 degree and 7 degree 05’E and latitude 5
degree 250N MOUAU’s site is a rural agricultural based community and
this brings to greater focus the role of the Cole of university as one
specializing in agriculture and related disciplines very good understanding has
been communities and there is currently easy extension of research findings to
those communities for the improvement of their farming practices and methods.
1.2
STATEMENT
OF PROBLEM
Every season student are largely increasing in
population when it comes to institution admits new student into the college.
The formal system of the college uses a manual method of keeping record
validation, retrieving, sorting and processing the entire student record. Based
on these facts the management of student record are facing problem because of
the size of the record turn up of student seeking for admit ion into the
college.
However,
due to the manual way of registration when it comes to the subject registration
day, the college is crowded with students because of they are require to fill
up there registration form, most of the problem faced by the current system are
as fellows Subsequently Ezeano j,(2005) in commenting on the problem states: That
reasonable time is wasted as a result of this; there is no insecurity in record keeping. The current
system made backup of file more cumbersome and the entire access to data is
tedious job. The frequently use of manual system in registrating student
therefore is always associated with alot of difficult problems. The online
registration system is a software program that is program by the institution
for student free enhancement. Institution
particularly schools, college and
university uses to manage data regarding the student, the system allows for
online testing to be used and subsequent online marking and rapid mark
delivery, as well as details of the student, including their description,
studies current accommodation and payment method and details for tuition.
Some
university like university of Agriculture umudike, expand on this and assign
student cards student cards for their time at university. These cards act as
electronic tracker that need to be scanned for each seminar or portal as well
as provide access to university
facilities. The statement of online registration system is as wide as
the human thought that goes into it. The computer system could be clever and
know what items to be and analyze the trends involved and more in that
direction in order to make the most sales. High security is needed to protect
especially in the case of university, financial details, not to mention the
other contact details of students personal information protection is a serious
responsibility and heavily punishable by the law, and more student access and
register the data and the more data
means the more server processing power and memory that is required not to
mention the onsite internet speeds required to make such a system work
fully.
1.3
STATEMENT
OF HYPOTHESIS
Student online registration system provides students
the ability to register for the class via the web. And provide students the
ability to view their academic records via web base system(student portal).
This project is focused on creating a browser interface (for a student data
management application that already exists) and thus will allow user’s to shop
for classes, add them to their shopping cart, make payment and view their
academic records. All this will be done by communicating with our student
management system via web services allowing the programmer to retrieve and
write data to the database. The primary user of this interface will be a
student who will browse classes offered by a school and thus have the
opportunity to enroll themselves in the desired classes through a “checkout”
process including payment processing usually using a credit card through other
methods will be made available as well. Using Dot Net Nuke(DNN)as the
development platform we will develop this interface using bootstrap control
that allow user’s to: Do the following
*Browse
courses/class and pathway offerings.
*create
user account thus creating new student profiles and allowing them to edit
profile data as applicable.
*Add
applicable classes to a shopping chart and purchase them via three possible
methods, primarily using a credit card.
*
upon successful transaction, create applicable enrolment and transaction
responses tom the proper WCF services.
*
upon successful transaction, creat and send automatic email responses.
*
view their student records such as enrollments attendance, Grades, documents
and profile. All communications with the schools business logic will be handled
via wcf services supplied and setup by codel evel be services. Note that some
of the design elements to the described in the document may negative element to
the DNN cms framework Native DNN operations and modules can be used where it
does not result in major changes to the design indicated within this document.
Multiple site structure this web site must be able to be used by multiple
schools independently without replicating the entire web site for each school
in the case, creating a new “portal” will include the ability to
1, enter the unique URL for each portal (school)
2,
create configuration options for changing base colors text and general ul options that will affect the each
portal and also in this frame work. It aim is to design a program that student
can access via web to be able to register for admission into the university
without to much stress that envolve on processing their entire
information.
1.4 OBJECTIVE
OF THE STUDY
This
study is vital in ripping so many future benefit which include the following
(1) School
enrollment software tools allow you to
easily creates, modify,and deploy forms to an online parent portal
(2) This
project allows student to reap the benefit of massive cost reduction in your
annual enrollment and registration process. No more paper to lose, no more
trying to figure out what the parent wrote instead you end up with clear
validated data that is ready for your student management system.
(3) This
study also help by letting you be in control of your form process, your way and
you are in charge of your document and time
(4) The
importance objective of those project is also the use of Hiper Text Markup
Languages(HTML) that help to access the already existing written program.
(5) Very
very easy to access and stress less
(6) policy.
1.5
SCOPE
OF LIMITATION
A student online registration system is a software
application that institution, particularly school, colleges and university uses
to manage data regarding the student. The system allows For online testing to
be used and subsequent online marking and rapid mark delivery, as well as
storing information regarding the personal and contact details of the student,
including their description, studies, current accommodation and payment methods
and details for tuition.
Some
universities like university of agriculture umudike expend on this and assign
student cards for their time at university. These cards act as electronic
trackers that need to be scanned for each seminar or porter as well as provide
access to university facilities. The scope of the online registration system is
as wide as the human thought that goes into it. The computer system could be
clever and know what item, to be and
analyze the trends involve and stock more in that direction in order to make
the most sales. High security in needed to protect especially in the case of
universities, financial details not to mention the other contact details of
students personal information protection is a serious responsibility and heavily
punishable by the law, and the storage capacity needed for the amount of
students, the more access and register the data, and the more data means the
more server processing power and memory that is required not to mention the
on-site internet speeds required to make such a system work fully properly .
1.6
LIMITATION
OF THE OLD SYSTEM
Online student registration system portal,in federal
university of agricultuer umudike uses the old method of paper, and file
written document that student has to fill a form that bear all the latest
student information likewise school data, that each student will attach, there
passport and duplicate it into three-plates and to be submitted to the
Administrative officer office, and then weat for the call up after there information
have been processed and verified by the appropriate officer in charge of the
student registration affairs. Where by security is not appropriately assured,
slow in communication speculation and
time consuming factor which are also involved. In the old system limitation
where by filling the registration input may not been valid, a lots of mistake
may been be involved and the student registration file(information) which bear
information particularly for each student may not been easily to locate at time
and verified by the admission officer due to delays, likewise misplacement may
also been evolved therefore the old method of student registration system are
not normal and its need to be updated by the online base system.
1.7
LIMITATION OF THE NEW SYSTEM
The
online web base student registration system are relatively easy to use and
maintained, the alms of this new system is to develop and write a program that
will be able to run through the internet. The new design will help to manage
the following ways
·
ACCURACY; the computer
being noted for its unique ability to process information accurately where by
giving error free data and programs will produce and generate accurate result.
·
SAVE COST; once a
computerized system is set up, power
personnel is required to keep the processing going, there by reducing the number of staff in the section
as well as wage bill for the management.
·
RELIABILITY;
computerize base line student registration system are more reliable there will
be no more misplacement of student file, any more because every student
information are being store and save in the database.
·
Improve the capacity of a centralized data
transaction processing in respect with the current future growth of student
academic and admission processes.
·
The new system will
provide the university with a database that will also be very easy to update and
locate, any student information that is imputed via online will be very easy to
accessed.
1.8 DEFINITION
OF TERMS
·
WEBSITE:
A collection of HTML pages and tag.
·
BROWSER:
A program that allows you to access
and read hyper text document on the web.
·
DNN: Dot Net Nuke, a link to online
payment.
·
STUDENT:
Somebody who is registered to take
courses at the institution.
·
PROFESSOR:
Someone who is licensed to teach
at the institution.
·
REGISTRER: Someone who is responsible for the maintenance
of the Registration of student information system.
·
BILLING
SYSTEM: External system that bills students each
time they puchace the registration form via online based system.
·
URL:
An acronym for uniform
resource locatior.
·
DATA: The
term that are used to describe raw materials of an information processing
system.
·
WWW:
it means world wide web, a section of
the internet containing pages of information which include video and text you can search for document using one of
the many search database.
·
INFORMATION: These are an instruction represented in organized form.
·
SERVER:
A program, system contains
information requested by client computer.
·
HOT
SPOT:
A hot spot is an invisible region
in a graphics to which a hyper link has been assigned to.
·
HND:
Higher national diplomer, it is a
degree that is obtain by student.
·
PORTER:
A method by which is link and
obtain via internet system.
·
SCHOOL:
It is an institution in which
student are enrolled to learn and obtain knowledge.
·
HARD
WARE:
Hardware is a related peripherals
in a computer system and data communication equipment.
·
SOFTWARE:
Computer programs that are install
in a system that enable it to function and carried a related records.
·
FILE:
A group of related field.
·
FIELD:
A single pieces of collection of related
character’s.
·
INPUT:
Instruction giving to a computer
to enable it to do a specific job.
·
WEB
BROWSER: A software that is used to locate retrived
content of the internet.
·
WEB
PAGE:
This is a simple text file that
contain not only text but a set of html tags that describe how the text/
information should be formatted when a browser display it on the screen.
·
ISP:
Internet service provider, an
industry that provide internet service to people.
·
INTERNET: An
international computer, interconnection of different computer together that
share resourses.
·
INTERFACE:
The way a computer program present
information to a user’s or receives information from a user.
·
DESIGN: To plain make and intend something for a
special purpose.
·
REGISTRATION: The
act of making an official record of something.
·
REGISTRY:
This is a place where student
files/ register are kept.
·
COMPUTER:
An electronic machine that can store,
organize and find information, and control others machine.
·
ONLINE:
It is a process of connecting via
web base to access information stored in it.
·
MOUAU: Short form of pronouncing the word Michael
okpara university of agriculture umudike.
·
FORM:
An official document containing
questions and space for answer where you will type n the related information.
·
SYSTEM:
A group of thing, pieces of equipment
that are connected to perform a task.
·
CLASS: A series of classes on a particular
subject.
·
OFFER:
It is an act of saying that you
are willing to do something for somebody.
·
ADMISSION:
It is an art of accepting somebody
into an institution.
·
ACADEMY:
A college for special training.
·
COURSE:
A period of study at a college.
·
APPROVAL:
An agreement to a request made by
student.
·
SCHEDULE:
An arrangement of something to happen
at a particular time.
·
CHOICE:
An art of choosing between a
particular two thing, ether HND or ND program.
·
PERIOD:
particular length of time that an admission
form, sale will last.
·
ADVISOR: A
person who gives advice to student filling admission form.
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